Close

01/16/2020

They do not publish their articles with the hope of getting one more grant proposal. It is common that the articles will appear in the scientific journals, but they will often be reproduced in different journals or in books. The papers are not given in a way to get them accepted by other scientists or to convince colleagues to publish their work. They are given to the world to demonstrate the results and to inspire and encourage others. The conference provides a way to communicate this work and invite new ideas.

They do not publish their articles with the hope of getting one more grant proposal. It is common that the articles will appear in the scientific journals, but they will often be reproduced in different journals or in books. The papers are not given in a way to get them accepted by other scientists or to convince colleagues to publish their work. They are given to the world to demonstrate the results and to inspire and encourage others. The conference provides a way to communicate this work and invite new ideas.
The most frequent reason for failure of these conference conferences is the selection not of the best speakers or participants, but the organizers.
Organizers are paid by the sponsors—typically for the number and size of people who attend the conference, not for the content of the conference itself.
There is a considerable difference in the costs of conferences in different countries. The organizers make all the decisions about conference content, location, travel costs, registration fees, and so on—without consulting the scientists or members of the community attending. There can be a huge difference in funding between countries (see the financial information section for an explanation).
For a small conference to be successful, the organization must find the right speakers, sponsors and volunteers. The more of these there are, the more people, and more time, will be available to do the hard work—to organize, to find the best venues for the conference, to prepare papers, to select which participants will attend the conference, and so on. The more sponsors and speakers there are, the better prepared will be the scientists and scientists who go to the conference. But the more sponsors and speakers are attending, the more difficult they make the planning and preparation for the conference itself.
Organizers must also ensure that the conference is well organized. A conference can be successful even if its organizers do the work themselves. But for a conference to be successful, sponsors must be excited about attending the conference, and scientists must think the conference is worthwhile, and the attendees do not hesitate to tell the organizers what they want to hear.
To find the best conference organizers, you can read this article by Daniel J. S. Smith and others at the website SciPy.org on organizing successful conferences.
The organizers at the International Conference on Computer Networks in Japan (aka ICANN) will also be pleased to know that SciPy will soon offer a similar program for them as at the ICANN conferences. The SciPy.org site has a searchable database of conferences that will enable you to find a conference near you. As soon as the database is completed, the website will be updated so that you can search from there.
Sponsors are always involved with the conference, and that involvement is one of the reasons for success. But, too often, the organizers find, as I have done at two recent conferences, that this is not enough. For these two conferences, I found that many sponsors gave the organizers only a part of the money from their sponsorship packages and that they were not interested in all of the work that went into the conference. The organizers were too busy to make sure that this work was done but they did not ask for the funding from sponsors that had already funded the work. I believe that the work that is put in to these conferences will be worth the additional costs of a sponsorship and will therefore lead to more people attending the conference.
In the end, I think that a successful conference has three