How do I Archive old emails in Outlook?

How do I Archive old emails in Outlook?

To manually archive Outlook items, do the following:

  1. Click the File tab.
  2. Click Cleanup Tools.
  3. Click Archive.
  4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
  5. Under Archive items older than, enter a date.

How do I Archive all my emails older than a certain date?

Archive older items automatically

  1. Click File > Options > Advanced.
  2. Under AutoArchive, click AutoArchive Settings.
  3. Click the Run AutoArchive every n days box and specify how often to run AutoArchive.
  4. Choose any other options you want, such as having Outlook delete old items instead of archiving them.

How do I retrieve archived emails in Outlook 2003?

Viewing Archived Items

  1. From the File menu, select Open » Outlook Data File… The Outlook Data File dialog box appears.
  2. Navigate to the archive folder. NOTE: Archives are usually stored in H:\Config\Outlook\archive.pst.
  3. Select the file and click OK.
  4. View the contents of the Archive Folders as you would any other folder.

Is there a way to Archive all emails in Outlook?

Click the Advanced option on the left. Find AutoArchive on the right pane and click the AutoArchive Settings button. Tick Run AutoArchive every option at the top and specify when the feature should run in your Outlook. In the Default folder settings for archiving section, select when an item should be archived.

Where does archived email go to?

All Mail
If you want to clean up your inbox without deleting your emails, you can archive or mute them. Your emails are moved to a label called “All Mail.” When you archive a message: The message will come back to your inbox when someone replies to it.

How do I move thousands of emails in Outlook?

To move multiple emails in Outlook: For Mac press Command (⌘) + A to select all of the emails in the folder….For PC or Mac

  1. Highlight the first message you want to select in the list.
  2. Press and hold down the Shift key.
  3. Highlight the last message in the list of emails.
  4. Release the Shift key.

What can I use instead of PST file?

pst files aren’t meant to be a long-term, continuous-use method of storing messages in an enterprise environment. This article also suggests three alternatives to . pst files: Use Office 365 Exchange Online, Microsoft Exchange Server 2013, or Microsoft Exchange Server 2010 Personal Archive mailboxes.

How long do archived emails stay in outlook?

The Archive folder is no different than any other folder that you might create and has no abilities beyond any other folder. So, the answer is that your messages will stay in the Archive folder just as long as they’d stay in the Inbox folder; that is, they’ll be there until you move them elsewhere or delete them.

How to manually archive emails in outlook without auto archive?

Open the email message you don’t want to automatically archive. Press Alt + Enter keys together to open the Properties dialog box. Check the Do not AutoArchive this item option and click the OK button. This is how to archive emails in Outlook manually: Go to File → Info. Choose the Cleanup Tools next to Mailbox Cleanup and then select Archive…

How do I find archived items in outlook?

Archived items remain easy to find from the search box or by navigating to your Archivefolder. By default, when you type a term in the Search box, Outlook searches all folders in your mailbox. Items are still available on your phone or other devices through the Archive folder Archive items in Outlook

Is there a replacement for autoarchive in Outlook 2016?

Online Archive is an enterprise-grade replacement for AutoArchive. AutoArchive can still be used if you don’t have an Online Archive, and if your IT department doesn’t disable the functionality. For more information about AutoArchive in Outlook 2016, see Archive older items manually in Outlook for Windows.

How do I move the Archive folder in outlook?

The Archive folder is one of Outlook’s default system folders and cannot be renamed, moved, or deleted. If you are using a POP or IMAP account such as Gmail, Yahoo, or iCloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder.